If applicable, check with your technical support staff to determine if a server-hosted solution is available to meet your needs, as this will better ensure that your data is protected and available when you need it. Here’s an example. *Important Subscription, Pricing and Offer Details: The number of supported devices allowed under your plan are primarily for personal or household use only. It’s important to restrict third-party access to certain areas and remember to deactivate access when they finish the job. Android, Google Chrome, Google Play and the Google Play logo are trademarks of Google, LLC. Your company can help by employing email authentication technology that blocks these suspicious emails. 1. If a cybercriminal figures out your password, it could give them access to the company’s network. But making that investment early could save companies and employees from the possible financial and legal costs of being breached. Here’s a deeper dive into the 10 cybersecurity best practices for businesses that every employee should know and follow. App Store is a service mark of Apple Inc. Alexa and all related logos are trademarks of Amazon.com, Inc. or its affiliates. Hackers often target large organizations, but smaller organizations may be even more attractive. Have a great trip — but don’t forget your VPN. Just like with any organizational transformation project, that means getting your team to buy in and build habits. If you’ve recently received a robocall, you know how easy it is to spoof a phone number. Throw in some fake corporate branding and you have a recipe for disaster. The best would be to ask your employees to set the updates to be installed automatically. In your daily life, you probably avoid sharing personally identifiable information like your Social Security number or credit card number when answering an unsolicited email, phone call, text message, or instant message. You should train employees once a quarter or more, with intermittent “live fire” training exercises and constant reminders about new attacks that have developed and breaches that occur. Installing updates promptly helps defend against the latest cyberthreats. The goal is to trick you into installing malware on your computer or mobile device, or providing sensitive data. It uses multiple character sets: Each character set you use (uppercase, lowercase, numerals, symbols) adds another layer of complexity that makes it harder to crack. It includes anything addressed in training, as well as organizational policies and best practices. Setting a reminder to change it means there’s a smaller window of opportunity if it does get compromised. The most high-risk technical components in an organization are employees’ devices, so it’s important to make it as easy as possible for employees to use their own devices securely. In the past, companies could train employees once a year on best practices for security, said Wesley Simpson, COO of (ISC)2. The quicker you report an issue, the better. That knowledge can save time when you contact support and they need quick access and information to resolve an issue. Automatically update the antivirus software daily… Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. View Full-size Infographic When you Bring Your Own Device — also known as BYOD — ask your IT department if your device is allowed to access corporate data before you upload anything to it. Vendor Management. Make a phone call if you’re suddenly asked for key information like login credentials. § Dark Web Monitoring in Norton 360 plans defaults to monitor your email address only. Teaching employees IT security best practices ensures your business’ cybersecurity. Make them long, random, protected and carefully managed; Use security, but not just any default (usually WEP) security protocol, use the best available at the time, which is WPA2 at present. Cyber Security Hub’s “Top 5 Cyber Security Breaches of 2019 So Far” includes incidents that have affected Dunkin’ Donuts, Toyota, and Walmart, and we’re only halfway through the year. There are several best practices for remote workforces using other WiFi networks, including: Change default passwords and user names. That’s why it’s important to be cautious of links and attachments in emails from senders you don’t recognize. With the remote work trend on the rise, employees need to know that sacrificing security for convenience isn’t an acceptable tradeoff. Your company can help protect its employees, customers, and data by creating and distributing business policies that cover topics such as how to destroy data that’s no longer needed and how to report suspicious emails or ransomware. But keep in mind, some VPNs are safer than others. When making a case for investing in regular training (and more) for your employees, you need to speak to executives in terms they can understand. Best email practices for business, Train your employees. Take a look at it if you need more information on how to conduct a risk assessment in your company. If you have issues adding a device, please contact Member Services & Support. The Intersection of Business and Technology – Powered by Cox Business. While it’s true that they may have been the one to fall for the trap, blaming an individual for not having the right knowledge at the right time is really a way of avoiding the organization’s responsibility to ensure its employees keep its network and data secure. Don’t just rely on your company’s firewall. Please login to the portal to review if you can add additional information for monitoring purposes. From cyber hygiene best practices to avoiding phishing attacks and social engineering attacks, the dangers of file sharing and cloud storage services, and more, there's a lot for employees to be aware of when it comes to security.Add regulatory compliance into the mix, such as … As more and more data breaches and hacks make the news, affecting businesses ranging from kitchen manufacturer OXO to investment management giant BlackRock, it’s vital that you take the time now to look at where your organization is vulnerable. Scalability to fit your business and flexibility to fit your growth. Strong, complex passwords can help stop cyberthieves from accessing company information. If you only updated your network devices once a year, your security would be a nightmare. Creating clear employee cybersecurity guidelines can be a major asset here, as it gives them a resource to turn to if they need help. A little technical savvy helps, too. By the same token, be careful to respect the intellectual property of other companies. It heightens awareness within the organization, which enables strong, reliable, cybersecurity. Many people look at the news of a massive data breach and conclude that it’s all the fault of some hapless employee that clicked on the wrong thing. If you’re unsure about the legitimacy of an email or other communication, always contact your security department or security lead. Public Wi-Fi networks can be risky and make your data vulnerable to being intercepted. Copyright © 2020 NortonLifeLock Inc. All rights reserved. Consider this: A single employee could make a mistake by sharing sensitive company information on their smartphone or clicking on a corrupt link — and that could lead to a data breach. Not for commercial use. Just like a fire drill, running regular (practice) attacks will help your employees learn from your mistakes. Smaller businesses might hesitate when considering the cost of investing in a quality security system. Check the sender email address and name for spoofing, especially when the sender is making an unusual or unexpected request. Before you start thinking that your small business can fly under the radar, keep in mind that according to the Keeper Security and Ponemon Institute 2018 “State of Cybersecurity” report, two-thirds of SMBs have suffered a cyberattack in the past twelve months. To review, a strong password has these traits: The best approach to ensure compliance is to remove the friction for your team and hopefully solve other problems they may run into in their day-to-day workflow. Not all products, services and features are available on all devices or operating systems. It’s also the way most ransomware attacks occur. It’s not shared across accounts: A quick trip to. The challenge is getting your team to actually do it. Attackers can spoof email addresses, domains, and even something like Google’s two-factor authentication form to create a targeted man-in-the-middle attack to compromise even the most protected accounts. 8) Basic security “hygiene” There are some security practices that should be considered as normal, for instance: ... insurance, and banking. Best Practices: 1. Instead, it’s best to do a risk assessment. Without good access control protocols, company information remains at risk. Backing up data is one of the information security best practices that … Here’s a rule to follow: Never enter personal or company information in response to an email, pop-up webpage, or any other form of communication you didn’t initiate. You need to teach your employees how to identify a “phishy” looking email and where to go if they have questions. When you work at a small or midsize company, it’s smart to learn about cybersecurity best practices. 7. Many people look at the news of a massive data breach and conclude that it’s all the fault of some hapless employee that clicked on the wrong thing. Whether you use an outside vendor or run it through your own security department, it’s well worth the investment to test your organization with a “live fire” simulation. According to a blind survey commissioned by Cox Business, more, Wesley Simpson, COO of (ISC)2, suggests in an interview with TechRepublic, Top 5 Cyber Security Breaches of 2019 So Far, according to the Keeper Security and Ponemon Institute 2018 “State of Cybersecurity” report, The average cost of a data breach in 2018 was $3.86 million, 3 of 5 Would Pay More in Taxes for Tech to Improve Quality of Life in their Communities According to National Survey. Here, again, we see the importance of not blaming an individual employee for something that your business needs to solve—as an organization. They need to be in the habit of thinking critically any time they’re asked to share login information. Switching to remote working because of the coronavirus can create cybersecurity problems for employers and employees. A strong password contains at least 10 characters and includes numbers, symbols, and capital and lowercase letters. Ask your company if they provide firewall software. It’s a good idea to work with IT if something like a software update hits a snag. Don’t provide any information. The landscape is constantly shifting, and it can be hard for businesses to keep up. Refining email security best practices for employees includes a wide range of options. Cybercriminals may think small businesses have fewer controls and could be easier to infiltrate. A VPN is essential when doing work outside of the office or on a business trip. In an organization, change needs to happen from the top. New attacks develop monthly, if not daily, and your approach to guarding against them can’t be limited to annual training. Maybe you wear a smart watch at work. Mac, iPhone, iPad, Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries. Most critically, make sure you’re not just going over the rules but also explaining why these best practices are so important. If your company has a VPN it trusts, make sure you know how to connect to it and use it. Your company will probably have rules about how and where to back up data. Companies also should ask you to change your passwords on a regular basis. Cybersecurity training needs to include how to recognize phishing and social engineering attacks, password best practices, and the potential cost of a data breach to your business. Your team may understand the principles of recognizing a phishing or social engineering attack, but the key is to run those mental checks in the course of a busy workday where you have a million other concerns. -, 10 cybersecurity best practices that every employee should know. As the number of data breaches and hacks continue to rise, it’s vital for your business to take steps to ensure you don’t find yourself in the headlines. Other names may be trademarks of their respective owners. We recommend adopting a password manager like LastPass or 1Password. This also applies to personal devices you use at work. Phishers prey on employees in hopes they will open pop-up windows or other malicious links that could have viruses and malware embedded in them. The costs are more wide-ranging than most people think, and it’s helpful to use some numbers to make things more tangible. If organizational security isn’t a part of your onboarding, it’s time to start incorporating it into your training process from the start. The HR department is an important security link because they handle employee data from start to finish. First, Don’t Blame Your Employees. Training is everything when it comes to cybersecurity. 1. Best … Firewalls prevent unauthorized users from accessing your websites, mail services, and other sources of information that can be accessed from the web. Teaching employees to take a step back and think things through is critical to avoid falling prey to this kind of attack. Given the unusual recent circumstances, many employees around the world are finding themselves in a situation where they must work from home or remotely. Having the right knowledge — like the 10 cybersecurity best practices that every employee should know — can help strengthen your company’s breach vulnerabilities. Also remember to securely store confidential material. Your company may have the best security software and most comprehensive office policies, but your actions play a big part in helping to keep data safe. If you’re looking for executive buy-in, it helps to be incredibly clear about how data breaches and other cyberattacks can affect the bottom line. As we’ve cited elsewhere in this article, data breaches are a common occurrence, and there is no shortage of news articles covering the damages to organizations big and small. If you want to back up data to the cloud, be sure to talk to your IT department first for a list of acceptable cloud services. Follow the password best practices as detailed in the next section of this paper. How has this person proven they are who they say they are? Beware of tech support scams. That’s why organizations need to consider and limit employee access to customer and client information. 1. lying around. Violation of the policy might be a cause for dismissal. Remember to make sure IT is, well, IT. If you’re unsure, IT can help. Let your IT department know before you go, especially if you’re going to be using public Wi-Fi. We all know that following password best practices is a fundamental building block of a solid organizational security plan. Remember: just one click on a corrupt link could let in a hacker. Phishing can lead to identity theft. If you have issues adding a device, please contact, Norton 360 for Gamers You can identify your assets and liabilities, and look at your current security, and then figure out your threats. Reach out to your company’s support team about information security. Whether you’re well-established or a start-up, Cox Business has the products to help keep your business moving in the right direction. This simple guide provides a pragmatic approach and best practices to keep information secure. Password security, phishing, and social engineering attacks—all of it needs to be covered from day one. If you have questions about products or services for your business, please contact us at 866-961-0356, or visit CoxBusiness.com. All of the devices you use at work and at home should have the protection of strong security software. It doesn’t use complete words: While a common word might be easy to remember, it’s incredibly easy for an attacker to add a “. Have you implemented host imaging software to regularly restore systems back to a known good state? We all hate falling for the same trick twice, so a successful practice attack can make for a real teachable moment about why security is so important. © 2020 NortonLifeLock Inc. All rights reserved. You’ll also get data as to where in your organization there’s the most room for improvement, helping you plan future training sessions as necessary. If you’re in charge of protecting hard or soft copies, you’re the defender of this data from unauthorized third parties. It’s also important to stay in touch when traveling. Wesley Simpson, COO of (ISC)2, suggests in an interview with TechRepublic that we should think about security training as people patching. Organizations are sending employees and students home to work and learn — but implementing the plan opens the door to more attacks, IT headaches and brand-new security challenges. But of all departments (other than IT), there is one that plays the biggest security role: Human Resources. The information in this section will offer fundamental security tips while highlighting email security measures you should have in place already. It’s long enough: Longer passwords are exponentially harder to brute-force. Companies may also require multi-factor authentication when you try to access sensitive network areas. Your company may have comprehensive cybersecurity policies for you and coworkers to follow. Blog Home » Cyber Security » Work From Home: Security Best Practices While working from home does come with its perks, there are many new cybersecurity risks created when employees make the transition from a trusted and secured office network to a remote work environment, where in most cases only Internet connectivity and power are must haves. You might be an employee in charge of accessing and using the confidential information of customers, clients, and other employees. Cybersecurity best practices encompass some general best practices — like being cautious when engaging in online activities, abiding by company rules, and reaching out for help when you encounter something suspicious. Important files might be stored offline, on an external hard, drive, or in the cloud. Office Wi-Fi networks should be secure, encrypted, and hidden. Creating unique, complex passwords is essential. Remember that cybersecurity is a team effort, and you need to put your employees in a position to succeed. 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